Printing a shipping label is usually the best choice for most people and businesses. People often choose printed labels because they save time, reduce mistakes, and make tracking easier. Carriers prefer printed labels since they look professional and have scannable barcodes. However, you can still handwrite a shipping label if you don’t have access to a printer. If you decide to handwrite a shipping label, make sure every shipping label is clear and completely filled out. Before choosing your method, consider how many packages you send, what resources you have, and how important tracking is for your shipments.
Printing shipping labels saves time and reduces errors.
If you handwrite a shipping label, unclear handwriting can cause problems.
Printed labels improve tracking and help keep packages secure.
Key Takeaways
Printing shipping labels is faster and has fewer mistakes. It helps packages arrive sooner because of tracking barcodes. Handwritten labels are okay for small orders or emergencies. They must be easy to read and have all the needed info. Use waterproof ink so the label does not get ruined. Printed labels look more professional and help customers trust you. They also make your brand easier to remember than handwritten labels. Only printed labels with barcodes let you track packages. This helps sellers get paid sooner and keeps customers updated. Always follow the carrier’s rules and put labels on flat spots. Check the details again to keep packages safe and accepted.
Handwrite Shipping Label vs. Print
Accuracy and Legibility
Getting addresses right is very important for shipping. Printed shipping labels have fewer mistakes than handwritten ones. Experts and carriers say handwritten labels often have errors. This happens because handwriting can be messy or numbers get written wrong. People sometimes skip, repeat, or mix up numbers. These mistakes are more common when someone is tired or in a hurry. Packages can get lost or arrive late because of these problems.
Printed shipping labels use software to check addresses before printing. This helps make sure the address is correct and easy to read. Carriers like printed labels because they scan barcodes fast. This helps them sort packages quickly. If you handwrite a shipping label, it must be neat and complete. It also needs a carrier barcode. If any part is hard to read, your package could be delayed or lost.
Tip: Always check your handwritten shipping label for missing or wrong numbers. Write big and neat. Use waterproof ink so it does not smudge.
Professionalism
Looking professional is important for shipping, especially for businesses. Customers trust printed shipping labels more. Printed labels look nice, do not smudge, and help show your brand. They also make opening packages more fun for customers. This helps customers trust your business.
Handwritten shipping labels do not look as professional. They can smudge, fade, or leave sticky marks. If a business uses handwritten labels, customers may think it is not reliable. Printed shipping labels help a business look better and leave a good last impression.
Printed shipping labels:
Help show your brand
Make customers happier
Lower mistakes
Handwritten shipping labels:
May not look professional
Can be hard to read
Tracking and Compliance
Tracking is very important for shipping today. Printed shipping labels have barcodes and tracking numbers from the carrier. These let you get updates and proof when a package is delivered. Sellers get paid faster and have fewer problems. Buyers can see where their package is, which makes them feel better.
Handwritten shipping labels almost never have tracking. Most carriers need a barcode for tracking, and you cannot draw one by hand. Without tracking, sellers might get paid late or have to give refunds if a package is lost. Printed shipping labels also follow carrier rules, like label size and where the barcode goes. Big carriers like USPS, UPS, and FedEx have strict label rules. If you do not follow them, you could get fined or your package could be rejected.
Note: Always use shipping labels that your carrier approves. Put the label on the biggest flat part of the box. Do not put tape over the barcode.
Cost and Resources
How much you spend and what you have matters when picking how to make shipping labels. Handwriting a shipping label only needs a pen or marker and neat writing. This works if you ship very few packages, like one a day.
Printing shipping labels needs more things. You need a printer, software, sticky labels, and maybe design tools. Thermal printers make strong labels that do not get ruined by water or chemicals. It costs more at first, but printed labels save time and money later. They help your business grow and work faster.
Method | Resources Needed | Best For | Scalability |
|---|---|---|---|
Handwrite shipping label | Pen/marker, clear handwriting | Personal, low-volume | Low |
Printed shipping labels | Printer, software, adhesive labels | Business, high-volume | High |
Having enough shipping labels and supplies stops delays and extra costs. Printing shipping labels lets you add logos, special fields, and barcodes. You cannot do this with handwritten shipping labels.
When to Use a Handwritten Shipping Label
Personal or Low-Volume Shipments
People sometimes handwrite shipping labels for small shipments. This works well for sending gifts, letters, or one package. Local businesses may handwrite labels to make things feel special. You do not need fancy tools or software for small shipments. You just write the address and details by hand.
Local companies might handwrite labels to make packages feel personal. This is common for small shipments or when printing is not possible. But as a business gets bigger, printed labels are better. They help with speed, accuracy, and looking professional.
Handwriting addresses for a few packages saves time and supplies. Every handwritten label must have all needed information and a carrier barcode. If something is missing, the carrier might not accept the package.
No Printer Available
Sometimes, people do not have a printer. In these cases, they need to handwrite the shipping label. Carriers like USPS, UPS, and FedEx allow handwritten labels for small shipments or if you cannot print. Use a permanent marker or dark pen. Write in big, clear block letters so it is easy to read.
Write both sender and recipient addresses fully.
Do not use cursive or fancy writing.
Cover the label with clear tape or use waterproof labels.
If you cannot print at home, some carriers let you make labels online and print them at a drop-off spot. UPS drivers can also bring a label when they pick up your package. If you must handwrite a label, make sure it is easy to read and has all the details.
Emergency Situations
Emergencies sometimes mean you need to act fast. If your printer breaks or runs out of ink, handwriting a label can help you ship on time. Moving companies and small businesses may use handwritten labels when they cannot use digital tools. This way is simple and works in real life.
Moving companies and small businesses often use handwritten labels because digital apps can be hard to use. Handwritten labels are easier in busy situations. But this way can cause mistakes like skipping or repeating numbers. These mistakes can cause mixups and money loss. Big carriers do not suggest handwritten labels for businesses or lots of packages because of these problems.
A handwritten label is only a quick fix. Always check the carrier’s rules before using one. Make sure you add the right postage and a carrier barcode. If the label is not clear or complete, the carrier might throw away the package.
When to Print Shipping Labels
Business or High-Volume Shipping
Businesses that send lots of packages each day should print shipping labels. Printing labels makes shipping faster and easier. Workers can print labels at any time. They do not have to wait at the post office. Batch printing lets workers get many packages ready at once. Using eCommerce and inventory software means less typing by hand. Shipping label printers use thermal technology. These printers work fast and do not need ink or toner. This saves money and time. Printed labels are clear and easy to scan. This helps stop packages from getting lost or sent back. Companies can print extra copies if they make a mistake. All these things make printed shipping labels best for busy businesses.
Print many labels at once for big shipments
Use software to do less work by hand
Save money with thermal printers
Need for Tracking
Printed shipping labels give tracking for every package. Each label has a barcode and tracking number. Carriers scan the barcode at every stop. This gives updates and shows when a package is delivered. Businesses can keep track of packages and help customers faster. Tracking helps sellers get paid sooner and lose fewer packages. Shipping software keeps tracking correct from start to finish. Customers feel better when they can see where their package is.
Tip: Always use printed shipping labels with barcodes for important or valuable packages.
Professional Appearance
Looking professional is important for shipping. Printed shipping labels help customers trust a business. Custom labels can show logos, colors, and special designs. Strong, high-quality labels make packages look neat and safe. This makes opening the package more fun and helps people remember your brand. Printing labels yourself keeps your brand the same and saves money. Customers notice when a package has a nice, clean label.
Benefit | Printed Shipping Labels |
|---|---|
Brand recognition | High |
Customer trust | Strong |
Unboxing experience | Memorable |
Label durability | Excellent |
How to Write a Shipping Label
Required Information
If you want to write a shipping label, you need to know what information to include. Major carriers ask for certain details on every shipping label. You must add these things:
Recipient name and address (shipping address)
Tracking number, usually in a barcode
Service banner or indicator (mail class or special shipment type)
Regional distribution and carrier route codes
Carriers say to put the shipping label on the longest, flattest part of the box. Always put another label with the same information inside the package. This helps if the outside label falls off or gets lost. Using a shipping label template keeps everything neat and easy to read.
Tips for Handwriting
If you write a shipping label by hand, make sure it is clear and strong. Try these steps:
Use a permanent marker so it does not smudge.
Check all the details to make sure they are right.
Stick the label on a flat spot you can see.
Do not put it on seams or edges so it does not get ruined.
Cover the label with clear tape or a plastic cover.
For big packages, add more labels so people can see them.
Tip: Make sure every part of your shipping label is filled out and easy to read. Messy or missing details can slow down shipping.
Using Self-Adhesive Shipping Labels
Self-adhesive labels make writing a shipping label faster and easier. These labels stick right to the box. This saves time and helps stop damage. The table below shows how regular paper and self-adhesive shipping labels are different:
Feature | Regular Paper | Self-Adhesive Labels |
|---|---|---|
Durability | Can tear and get wet easily | Strong and does not get ruined by water |
Professional Look | Looks simple or not very neat | Looks neat and is good for business |
Ease of Use | Needs to be cut and taped | Just peel and stick, saves time |
Barcode Scanning | Can wrinkle and cause mistakes | Stays flat and is easy to scan |
Carrier Acceptance | Carriers take it but it is not as good | Best for sending lots of packages |
Self-adhesive shipping labels work with any shipping label template. They help keep addresses and barcodes easy to see during shipping. If you use regular paper, always cover the label with clear tape to protect it from water and rough handling.
Shipping Label Best Practices
Avoiding Common Mistakes
People often make easy mistakes with shipping labels. These mistakes can slow down packages or make them get lost. They can also cost more money. You can stop these problems by using good habits for both handwritten and printed labels:
1. Print a test label on plain paper first. This helps you check your printer and label size. 2. Pick strong labels that stick well. Make sure the box is clean and dry before you put the label on. Use labels that fit the weather and shipping needs. 3. Check all shipping details twice. Make sure names, addresses, weights, and dates are right. Carrier tools can help you find mistakes. 4. Put the label on the biggest flat part of the box. Do not put it on corners or seams. This keeps the label easy to read. 5. Use labels that can handle rain or heat. If needed, add a plastic cover for extra safety. 6. Use good printing software or a service. This makes sure the label prints clearly and barcodes scan easily.
Tip: Always look at the shipping label before you send the package. Checking can help you avoid big mistakes.
Ensuring Carrier Acceptance
Shipping companies have rules for sending packages. Following these rules helps your package move fast and without trouble. To make sure carriers accept your package:
1. Fill out every part of the label correctly. Add HS codes, what is inside, addresses, and the date. 2. Use shipping software with templates you can change. This helps you type less and keeps labels right for carrier and country rules. 3. Keep up with new carrier rules. Some tools give updates so you know about changes. 4. Add your own business rules in the shipping software. This helps labels work for special needs and follow all laws. 5. For shipping to other countries, check customs websites or ask experts. They can help with rules and forms.
Note: Labels must be neat and complete. Carriers might say no to packages with missing or messy labels.
Using these tips for handwritten and printed labels helps every package get where it needs to go safely and on time.
Printing is the best way for most shipping jobs. It is more accurate, looks better, and helps with tracking. Handwritten labels are okay for a few packages or in emergencies if you follow carrier rules. Being careful and writing clearly keeps packages safe from being late or lost. Big shipping centers that do things the right way help sellers avoid problems and make the supply chain stronger. Use this checklist to pick the right way:
1. How many packages you send 2. What your clients want 3. How much money you can spend 4. If you have a printer 5. What you like best 6. How often you ship 7. If the label is easy to read 8. How likely you are to make mistakes 9. If you need tracking 10. Where you put the label and how you protect it
Doing things the right way helps your packages arrive on time and helps your business do well for a long time.
FAQ
Can you handwrite a shipping label for USPS, UPS, or FedEx?
Yes, you can handwrite shipping labels for USPS, UPS, and FedEx. The label must be neat and have all the needed details. You also need to add a carrier barcode for tracking.
What happens if a shipping label is hard to read?
If a label is hard to read, the carrier might delay or send back your package. Sometimes, they may not accept it at all. Writing clearly helps stop lost packages. Always use big block letters and waterproof ink when writing by hand.
Do handwritten shipping labels allow tracking?
Most handwritten labels do not give tracking updates. Carriers need a printed barcode to track a package. Without this, you cannot see where your package is.
Are printed shipping labels more secure than handwritten ones?
Printed shipping labels are safer than handwritten ones. They have barcodes that can be scanned and help stop mistakes. Businesses use printed labels to keep packages safe and make sure they get delivered right.
What should you do if you make a mistake on a shipping label?
Tip: If you mess up, make a new label. Do not cross out or write over your mistake. Carriers may not take labels with scribbles or corrections.